If your team needs to stop working by mail and excel / word / ppt, you need to start using a productivity platform.
- Visual studio: the ability to add tasks at the feature level, and then see them in the sprints
- Planner: start to be better
- Visual Studio: free for small teams 5 members. Nice dashboard.
- Trello: (too simple) not really in details
- Odoo project management
- Kanban for wordpress (limited if no pro)
- Outlook kanban